This button is used to cancel a request for approval made by the current user.
The button is displayed when the file’s approval status is Awaiting approval, and when approval was requested by the current user.
Invocation of Revoke Approval displays the Revoke File Approval Request dialog.
If you wish, you can enter an optional comment to accompany your file approval revocation request (the comment can be a maximum of 1000 characters in length).
You can then click Continue, which sets the file’s status to Not approved and displays the Request Approval button. A direct pulse notification is sent to all potential approvers (notifications are not sent if system configuration setting EnablePulseMessages is set to False). If a potential approver is logged in, he or she receives a desktop notification.
An email notification (entitled 'Approval request cancelled') is also sent to all potential approvers:
'The request to approve the file [filename] has been cancelled by [Approval requester]: [Comments]'
'File details:'
‘Server’
'File name'
'File type'
'Version'
‘Online approval link’
Note that, if you attempt to revoke an approval request in respect of a file with an approval status that has changed to other than Awaiting approval, a warning message is displayed:
'The file is no longer in a state to cancel the approval request. Your approval status may need to be refreshed'.
If you elect not to proceed with revoking the file approval request, you can click Cancel, which removes the dialog from display.